Fenstanton Bowls Club
 
 

Club Constitution

  1. Title
    The Club shall be known as Fenstanton Bowls Club.
  2. Objectives
    The objectives of the Club shall be the encouragement of Flat Green Bowling and the provision of facilities for such activities.
  3. Season
    The Green shall be open from the end of April to the end of September. The exact dates to be decided by the Committee each year.
  4. Membership
    Membership shall be open to all, without discrimination.
  5. Officers
    The Officers of the Club shall be the President, the Vice President, the Chairman, the Secretary, the Treasurer, the Club Captains and Club Vice-Captains.
  6. Committee
    The Committee shall comprise the above Officers, plus the Team Captains, the Greens Adviser, the Club Competition Organiser and up to seven lay members.
  7. Elections
    All Officers and Committee Members shall be elected at the Annual General Meeting and shall hold office until the next Annual General Meeting.
  8. Meetings
    The Annual General Meeting shall be held each year during October. The Committee shall meet as and when necessary, but not less than six times per year. A Special General Meeting may be called at any time by the Committee or by written request to the Secretary by not less than six members, subject to each member of the Club receiving not less than 21 days notice in writing of the meeting, stating the business to be discussed. No other business may be dealt with at such meeting.
    At all General Meetings a quorum shall be 25% (rounded down) of the voting membership and the Chairman shall have a casting vote in addition to a normal vote.
    At all Committee Meetings a quorum shall be 4 voting members and the Chairman shall have a casting vote in addition to a normal vote.
    All elections and motions shall be settled by simple majority but changes to the Constitution require that 70% of those present vote in favour.
  9. Trustees
    Four Trustees shall be elected at an Annual General Meeting and shall hold office for a period of at least three years. They shall be indemnified against all Public Liability and such other risks as may be required for their financial protection.
  10. Subscriptions and Green Fees
    The Annual Subscriptions and Green Fees payable shall be agreed at the Annual General Meeting. Annual Subscriptions shall be payable by the 30th May.
  11. Finance
    The Club’s Financial Year shall be from October 1st until September 30th the following year. A Statement of Income and Expenditure shall be prepared by the Treasurer, duly audited, and presented to the Annual General Meeting. The Auditor, who may be a member of the Club, shall be appointed at the Annual General Meeting. Account will be held at the St Ives Branch of the Cambridge Building Society, into which account all monies belonging to the club shall be deposited. The General Meeting shall appoint the Treasurer and 3 members of the Committee as signatories of cheques and other banking documents; any two of these will form a valid authority.  Note that those appointed must be independent i.e. no two shall be from the same family or live at the same address. 
    Non-Profit Making
    All surplus income or profits are reinvested in the club. No surpluses will be distributed to members or third parties.
  12. Dissolution
    If the club is dissolved any assets will be given or transferred to another registered Community Amateur Sports Club, a registered Charity or the Sports Governing Body.
  13. Amendments to the Constitution
    Any amendments to this Constitution must be approved at an Annual General Meeting or an Extraordinary General Meeting; of which 21 days notice shall be given to each member and setting out in full the proposed amendment.  No amendment shall be considered which could impair the Club’s status as a Community Amateur Sports Club.

 

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© 2010 Fenstanton Bowls Club.